Administrative purposes for which we collect your data We collect and retain data for the following purposes: RLSS UK Members Type of data: Purpose of Processing: Name: So we know who is signing up for membership Address: So we can post your RLSS UK Membership card Location: This helps us to place you in the appropriate Branch Sex: This is optional, but helps support our efforts to better understand the demographics of individuals participating in lifesaving activities Contact number: This is optional but helps us to contact you about your membership Email address: So we can keep you updated with important information to do with your membership and inform you of the benefits you receive for being an RLSS UK Member Financial data: Not retained - 3rd party companies used for taking payments; Stripe: used for payments made through tahdah Go Cardless: used for direct debit payments Evo: internally used handheld card machine for card payments. Legal Basis: Article 6 1(b): We collect this data as processing is necessary for the performance of a contract. Information collected about your sex is done so under UK GDPR Article 6(1)(f), where we have legitimate interests in processing this data. Retention Period: 7 years after membership expires RLSS UK Trainer Assessors Type of data: Purpose of Processing: Name: So we know who is becoming a Trainer Assessor with us Address: So we can post your RLSS UK Membership card Location: This helps us when you organise courses through Course Finder Sex: This is optional, but helps support our efforts to better understand the demographics of individuals participating in lifesaving activities Contact number: This helps us to contact you about courses you are running and about your qualifications Email address: So we can keep you updated with important information about your courses and qualifications Financial data: Not retained - 3rd party companies used for taking payments; Stripe: used for payments made through tahdah; also for payments for Continuous Professional Development (CPD) hours. Legal Basis: Article 6 1(b): We collect this data as processing is necessary for the performance of a contract. Information collected about your sex is done so under UK GDPR Article 6(1)(f), where we have legitimate interests in processing this data. Retention Period: 7 years from last RLSS UK Account log-in date or last achievement date, whichever is most recent RLSS UK Course Candidates: Community-based, Regulated and Non-Regulated Awards Type of data: Purpose of Processing: Name: So we know who is taking the award or qualification Address: This is optional Location: This is optional Sex: This is optional, but helps support our efforts to better understand the demographics of individuals participating in lifesaving activities Contact number: This helps us to contact you for any queries about your award or qualification Email address: So we can email candidates their certificates and any information to do with your award or qualification Financial data: Not collected or retained. Payments for courses are made through our ATC/P’s Legal Basis: Legal basis: Article 6 1(b): We collect this data as processing is necessary for the performance of a contract. Information collected about your sex is done so under UK GDPR Article 6(1)(f), where we have legitimate interests in processing this data Retention Period: 7 years from last RLSS UK Account log in date or last achievement date, whichever is most recent RLSS UK Under 13 Children's Data: Children from the age of 13+ are able to give consent for their own data. This section refers to Children under the age of 13: Type of data: Purpose of Processing: Name: So we know who is being awarded a certificate Address: So we know where to send certificates Location: This helps us to place you in the appropriate Branch Sex: This is optional, but helps support our efforts to better understand the demographics of individuals participating in lifesaving activities Contact number: This helps us to contact the responsible parent/legal guardian for any queries about their child’s award or certificate Email address: Usually this is a responsible parent/legal guardians email address that is only used for updates on certificates or awards, however a child can enter their own email address if they wish Financial data: Not collected or retained. Payments for awards and courses are made to local clubs Legal Basis: Legal basis: Article 6 1(a): We collect this data only when the data subjects' parent or legal guardian has given their consent to the processing of their personal data for one or more specific purposes. Information collected about your sex is done so under UK GDPR Article 6(1)(f), where we have legitimate interests in processing this data Retention Period: 7 years from last RLSS UK Account log in date or last achievement date, whichever is most recent Athletes and Officials/Coaches/Team Managers Type of data: Purpose of Processing: Name: So we know who is attending or entering one of our events or competitions Address: This is optional Location: So we can inform you of events in your local area Sex: This is optional, but helps support our efforts to better understand the demographics of individuals participating in lifesaving activities Contact number: This helps us with any queries about events you have entered or are interested in Email address: So we can keep you updated with important information to do with our events and competitions Financial data: Not retained – 3rd party company used; Stripe: used for payments for events through the RLSS UK website. Legal Basis: Legal basis: Article 6 1(b): We collect this data as processing is necessary for the performance of a contract. Information collected about your sex is done so under UK GDPR Article 6(1)(f), where we have legitimate interests in processing this data Retention Period: 7 years from last RLSS UK Account log in date or last achievement date, whichever is most recent RLSS UK Shop Type of data: Purpose of Processing: Name: So we know who has made an order with us Address: So we know where to post the goods Location: Is confirmed through your address Contact number: This helps us to contact you over any queries concerning your order with us Email address: So we can keep you updated with important information to do with your order such as delivery times and dates Financial data: Not retained – 3rd party company used; Shopify: used for payments for online products. Legal Basis: Legal basis: Article 6 1(b): We collect this data as processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Retention Period: 7 years from the date of last order RLSS UK Volunteers Type of data: Purpose of Processing: Name: So we know who is volunteering on our behalf Address: This is optional Location: This helps us to place you in the appropriate Branch Sex: This is optional, but helps support our efforts to better understand the demographics of individuals participating in lifesaving activities Contact number: This helps your local branch to contact you about volunteering opportunities Email address: So we can keep you updated with volunteering opportunities or provide details on any current volunteering you are taking part in Financial data: Not collected or retained Legal Basis: Legal basis: Article 6 1(a): We collect this data only when the data subject has given their consent to the processing of their personal data for one or more specific purposes Information collected about your sex is done so under UK GDPR Article 6(1)(f), where we have legitimate interests in processing this data Retention Period: 7 years from the date of last contact Fundraisers Type of data: Purpose of Processing: Name: So we know who is fundraising for us Address: Optional, but helps us to know where you are located Location: So we know which areas of the country are convenient for you to travel to Contact number: So we can contact you about any fundraising events Email address: So we can inform you about any fundraising events Financial data: Not collected or retained Legal Basis: Legal basis: Article 6 1(a): We collect this data only when the data subject has given their consent to the processing of their personal data for one or more specific purposes. Retention Period: 7 years from date of last contact Donations made via post and through www.rlss.org.uk Type of data: Purpose of Processing: Name: So we know who has donated to us and who to thank Address: This is optional Location: This is confirmed if you provide your address Contact number: Only retained if you hold an RLSS UK Account with us or have signed up to our 12-month GWYC Membership as members receive 6 emails throughout the year Email address: Only retained if you already hold an RLSS Account with us Financial data: Postal donations: data not collected or retained, donations usually sent as cash or as a cheque Donations made through RLSS UK website: 3rd party company used; Stripe Legal Basis: Legal basis: Article 6 1(a): We collect this data only when the data subject has given their consent to the processing of their personal data for one or more specific purposes Retention Period: 7 years from date of last contact Donations via GiveTap Type of data: Purpose of Processing: Name: Retained if you have signed up to our 12-month GWYC Membership as members receive 6 emails throughout the year Address: Not retained Location: If a branch has collected the donation on a branch event and the funds need to be transferred to the branch Contact number: Not retained Email address: Retained if they have signed up to our 12-month GWYC Membership as members receive 6 emails throughout the year Financial data: Not retained Legal Basis: Legal basis: Article 6 1(a): We collect this data only when the data subject has given their consent to the processing of their personal data for one or more specific purposes. Anonymous data is exempt from the UK GDPR as stated in Article 26 (6), ‘This Regulation does not therefore concern the processing of such anonymous information, including for statistical or research purposes’ Retention Period: 7 years from date of last contact RLSS UK Honours Type of data: Purpose of Processing: Name: So we know who has been nominated or who to present an Award to Address: So we can send information and certificates to the recipients Location: This helps us to place you in the appropriate Branch Contact number: So we can contact you about nominations Email address: So we can invite and contact you about the Honours Ceremony Financial data: Not collected or retained Legal Basis: Legal basis: Article 6 1(a): We collect this data only when the data subject has given their consent to the processing of their personal data for one or more specific purposes. Retention Period: 7 years from date of last contact Note: Certain candidates may have achieved an RLSS UK Honour and will remain on the system indefinitely, as this is classed as data of historical purpose Marketing Type of data: Purpose of Processing: Name: So we know how to address you Address: Optional Location: Optional Contact number: Optional Email address: To inform you of marketing opportunities Financial data: Not collected or retained Legal Basis: Legal basis: Article 6 1(a): We collect this data only when the data subject has given their consent to the processing of their personal data for one or more specific purposes Retention Period: 7 years from date of last contact Manage Cookie Preferences