Travelling with athlete’s areas to consider

Planning

• When, Where, Who, Risk Assessment

Communications with parents/athletes

• Pick up times and meeting times
• Destination and venue
• Competition details
• Kit and equipment
• Emergency procedures – home contacts
• Remote supervision
• Consent form
• Media release & photography forms
• Medical forms
• In-loco parents
• Code of conduct

Accommodation

• What type
• Catering, special diets, allergies, water provision
• Suitability for groups – accessibility
• Room lists

Transport

• Journey time and stopping
• Supervision
• Suitability and accessibility
• Private cars, driver checks, insurance and seatbelts

Supervision and Staffing

• Number of staff and athletes
• Who: male, female and specialists
• Responsibilities
• Emergency procedures
• First aid provision
• Specific medical details and medication
• Reporting procedures 

Insurance

• Liability – accidents

Cost

• For the trip
• Socialising 

Financing

• Payment schedule – deposit, stages and payment

Arrival

• Check – rooms, meal times, phones, valuables
• Check venue
• Information on medicationArrange group meeting(s)
• Timetable for everyone
• Confirm procedures with staff
• Confirm athletes known how to contact the Team Manager
• Rules, codes of conduct