Travelling with athlete’s areas to consider

Planning

  • When, Where, Who, Risk Assessment

 

Communications with parents/athletes

  • Pick up times and meeting times
  • Destination and venue
  • Competition details
  • Kit and equipment
  • Emergency procedures – home contacts
  • Remote supervision
  • Consent form
  • Media release & photography forms
  • Medical forms
  • In-loco parents
  • Code of conduct

 

Accommodation

  • What type
  • Catering, special diets, allergies, water provision
  • Suitability for groups – accessibility
  • Room lists

 

Transport

  • Journey time and stopping
  • Supervision
  • Suitability and accessibility
  • Private cars, driver checks, insurance and seatbelts

Supervision and Staffing

  • Number of staff and athletes
  • Who: male, female and specialists
  • Responsibilities
  • Emergency procedures
  • First aid provision
  • Specific medical details and medication
  • Reporting procedures 

Insurance

  • Liability – accidents

Cost

  • For the trip
  • Socialising 

Financing

  • Payment schedule – deposit, stages and payment

Arrival

  • Check – rooms, meal times, phones, valuables
  • Check venue
  • Information on medicationArrange group meeting(s)
  • Timetable for everyone
  • Confirm procedures with staff
  • Confirm athletes known how to contact the Team Manager
  • Rules, codes of conduct

Resources

Coming soon!